Instructions
- Verify that the homeowner is in good standing.
- Hover over the Red X and change it to a Checkmark.
- Click the “Edit” link if you need to update the fob info or add Admin Notes.
Key: X=Not reviewed √=Verified O=On Hold
To Cancel or Change a Reservation
To Add or Change Time: Homeowner completes the Clubhouse Rental Change Request form. Time changes must be made at least 48 business hours in advance.
To Cancel a Reservation: Homeowner completes the Clubhouse Rental Change Request form. Cancelations must be made at least 14 days prior to the event date.
To Change the Date: Homeowner must cancel the existing reservation and make a new reservation. Homeowner uses the Clubhouse Rental Change Request form to cancel the existing reservation and uses the Clubhouse Rental Agreement form to create a new reservation. Must be completed at least 5 days in advance.
Homeowner instructions: Clubhouse Rental Policy and Procedures page
| Date Submitted | November 12, 2025 |
|---|---|
| Status |
|
| Homeowner Name | Vanika Mehta |
| Brookhaven Address | 1015 Ainsdale Drive Matthews, North Carolina 28104 United States Map It |
| Email hidden; Javascript is required. | |
| Cell Phone | (704) 681-0746 |
| Home Phone | (704) 847-7997 |
| Key Fob ID | 32233213 |
| Event Date | 12/19/2025 |
| Start Time | 06:00 PM |
| End Time | 11:00 PM |
| Room(s) to Reserve |
|
| Description of event | Surprise Anniversary Party |
| Are you renting the facility for personal use? | Yes |
| Number of Guests | 90 |
| The guests will primarily be |
|
| Entertainment |
|
| Is this event for a non-profit? | No |
| Hourly Rental Rate | $70.00 |
| Number of Hours | 5 |
| Total Rental Fee Paid | $350.00 |
| Release Deposit? | No |
| Inspection Notes | The sofas were not put back. Chairs and Table across the room are not put back. Debris on floor and tables; Vacumn Cleaners not emptied. Sterno cans left behind. Plant Display broken and across the room. |
| Created By (User) | Acct: Mehta |
Email [email protected] with questions.
