Instructions
- Verify that the homeowner is in good standing.
- Hover over the Red X and change it to a Checkmark.
- Click the “Edit” link if you need to update the fob info or add Admin Notes.
Key: X=Not reviewed √=Verified O=On Hold
To Cancel or Change a Reservation
To Add or Change Time: Homeowner completes the Clubhouse Rental Change Request form. Time changes must be made at least 48 business hours in advance.
To Cancel a Reservation: Homeowner completes the Clubhouse Rental Change Request form. Cancelations must be made at least 14 days prior to the event date.
To Change the Date: Homeowner must cancel the existing reservation and make a new reservation. Homeowner uses the Clubhouse Rental Change Request form to cancel the existing reservation and uses the Clubhouse Rental Agreement form to create a new reservation. Must be completed at least 5 days in advance.
Homeowner instructions: Clubhouse Rental Policy and Procedures page
| Date Submitted | November 30, 2025 |
|---|---|
| Status |
|
| Homeowner Name | Amit Patel |
| Brookhaven Address | 2105 worthington dr Matthews, North Carolina 28104 United States Map It |
| Email hidden; Javascript is required. | |
| Cell Phone | (734) 775-0465 |
| Home Phone | (734) 775-0465 |
| Key Fob ID | 52073213 |
| Event Date | 02/06/2026 |
| Start Time | 06:00 PM |
| End Time | 09:00 PM |
| Room(s) to Reserve |
|
| Description of event | social gathering |
| Are you renting the facility for personal use? | Yes |
| Number of Guests | 50 |
| The guests will primarily be |
|
| Entertainment |
|
| Is this event for a non-profit? | No |
| Hourly Rental Rate | $70.00 |
| Number of Hours | 3 |
| Total Rental Fee Paid | $210.00 |
| Release Deposit? | No |
| Inspection Notes | Areas with food crumbs noted, especially under chairs and tables. Bar sink had food debris and left dirty. When attempted to clean noted that water was backing up and not draining well. Possible clog. Due to personal time constraints and another party, I cleaned up the floors and sink. Best if board decides how to manage security deposit and ongoing rental. |
| Created By (User) | Acct: Patel |
Email [email protected] with questions.
